The Cancellation, Auto Renewal, Refund and Expiring policy?

Welcome to Get Shaped Fitness LLC and congratulations on beginning your personal training program! We are delighted you chose us as a part of your commitment to health and fitness. With the help of your personal trainer, you will improve your ability to accomplish your training goals faster, safer, and with maximum benefits. The details of these training sessions can be used for a lifetime.

In order to maximize progress, it is important to follow program guidelines during supervised and (if applicable) unsupervised training days. Remember, exercise and healthy eating are EQUALLY important!


The following information will provide you with important program policies. Before getting started, please read and sign this form to acknowledge that you have read and understand the following information.

Personal Training Information and Policies

This Agreement is made and entered into on the date of purchase , by and between You (“Client”) and Get Shaped Fitness LLC. In consideration of the mutual promises exchanged herein and other good and valuable consideration, the parties agree as follows:

1. Commitment: By purchasing Sessions, Client is making a commitment to his/her health. The Clients should follow the program and instructions of Trainer to the best of their ability to maximize their results and better achieve their goals. Remember, the ultimate results are up to the Client: the Trainer will show Client how to work his/her muscles correctly and encourage him/her to go to his/her safe limit, but the Client is the only one who can make sure he/she works out consistently, eats properly, gets plenty of sleep, and lives a healthy lifestyle. Fitness Assessment and Orientation is provided at no charge.

2. Length of Sessions: Sessions will last approximately sixty (60) or Thirty (30) minutes. Trainer may opt to vary the length of sessions at his/her discretion.

3. Punctuality: Client shall be attired as discussed below and ready to train at the time specified by trainer. Failure to be prepared to train may result in a shortened workout or possible cancellation of the Session under paragraph eight (8) below if Client is more than fifteen (15) minutes late. If Client anticipates running late, he/she should contact Trainer as soon as possible.

4. Attire: Please do not hesitate to ask Trainer for advice on what type of clothing and shoes is appropriate.

5. Stopping Exercises: Client may refuse or stop any exercise for any reason. It is Client’s responsibility to notify Trainer of any discomfort or pain arising from or during exercise, as well as, any and all other known limitations Client has or experiences so that Trainer may accommodate Client and substitute another exercise to work that particular muscle group.

Payment: The fee for the program is payable in advance of Sessions in one lump sum or may be paid through installment or reoccurring payments and, except as provided below, is nonrefundable even if the client cannot or does not participate in all of the training sessions in the program. As an exception, if as a result of a physical injury or adverse health condition, the client is unable to complete the program, then a portion of the fee will be refunded on the following basis: (1) 30% of the fee will be non-refundable and will compensate Get Shaped Fitness LLC for administrative and related expenses and (2) the remaining 70% of the fee will be proportionately refunded, based upon the number of training sessions in the program in which the client could not participate because of the injury of adverse health conditions. The client must make a written request of the refund, specifying in that request the injury or health condition preventing her/his participation in the program. Each refund will be paid within thirty days after Get Shaped Fitness LLC received that written request.
Should Client opt for installment or reoccurring payments, he/she will be emailed an invoice for the second and remaining installment payments following the signing of this contract regardless of the date the contract was signed. In other words, if Client signs the contract on April 19, he/she will pay the first installment upon signing on April 19, and will be emailed his/her next invoice for the second installment on May 1, NOT May 19. Payment must be completed for all Sessions before any new or renewal contract may be signed. It is CLIENT’S RESPONSIBILITY to pay his/her bill, even in the event he/she does not receive an invoice. If Client’s payment is more than one week overdue, they must pay the remaining balance of the contract immediately. Get Shaped Fitness LLC accepts all major credit cards. You have the option of completing a Credit Card Authorization form. The Credit Card information on file can also be used to pay your remaining balance. If after 30 days, Get Shaped Fitness LLC has not received payment and you have completed a credit card authorization form, we will telephone and inform you that we will be using the credit card information on file to satisfy your outstanding account balance. If your payments are not received and your account is not kept current, your account will be sent to Get Shaped Fitness LLC Third Party collection agency. Please note you will be responsible for all collection fees.

7. Cancellation of Individual Sessions: Twenty-four (24) hour cancellation notice, by phone, is required for rescheduling or cancelling any and all individual Sessions. Any and all cancellations with less than twenty-four (24) hours notice will result in forfeiture of the Session without refund. If Trainer must cancel a Session, he/she will do so, by phone.

8. Cancellation and Refund of All Sessions: Client may cancel this contract within four (4) business days after the day this contract was signed for a full refund of any and all monies paid under this contract.

9. Relocation: Should Client relocate his/her residence farther than twenty-five (25) miles outside Trainer’s service area, Arlington, Va, and should Trainer be unwilling to come to Client’s new residence because of its distance from his service area, Client may cancel this contract and shall be liable for only that portion of the charges allocable to the time before reasonable evidence of such location is presented to Trainer, plus a contract termination fee of 10% of the unused balance or $50, whichever is less.

10. Death or Disability: Should Client become unable to use or receive services under this contract due to death or disability, Client, or Client’s estate as the case may be, shall be liable only for that portion of the charges allocable to the time prior to death or the onset of disability. Trainer requires reasonable evidence of death, e.g. death certificate, or disability, e.g. doctor’s note, to be presented at the time of cancellation. Reasonable evidence includes, but is not limited to, a doctor’s letter about the onset of disability or death certificate.

11. Cancellations in Writing: Notice of cancellation must be made in writing and delivered to Trainer by certified or registered mail to Trainer at 5009 Fillmore Ave Apt 100 Alexandria, VA 22311, for any and all cancellations of all Sessions or all remaining sessions subject to the requirements of paragraphs nine (9) to eleven (11) above. All refunds will be made to the customer or his estate within thirty (30) days of receipt of the cancellation notice.

12. Option to Renew: Client shall have the option to renew this contract, by renewing a contract, Client acknowledges and agrees that Trainer acted professionally in all prior sessions.

13. Your Trainers
I understand that you have entered into written agreements with your Trainers which, with limited exceptions, prohibit them from providing any outdoor exercise, personal training, conditioning class, group class, nutritional consultation, or private exercise related instructional services to me without your prior approval. Accordingly, I agree to give you prompt notice if any of your Trainers offer to provide any of these services to me other than through GET SHAPED FITNESS LLC. I further promise that I will not enter into any such exercise or training arrangements with any of your Trainers for two years following my last class date without having first received your express written authorization. Last, I agree to pay you, without limitation to any other rights you may have, the greater of $10.00 for each and every group (three or more participants) exercise, training or class session or $50.00 for each and every personal (less than three participants) training or exercise sessions I have with any of your Trainers that violates my obligations under this provision.

14. Governing Law

The laws of Virginia shall govern this Agreement. If any portion of this Agreement is held invalid or unenforceable, the remaining portions of this Agreement, if applicable, shall remain in full force and effect. This Agreement constitutes the entire Agreement between the parties; there are no collateral agreements, representations or guarantees, oral or otherwise, unless specifically written and attached hereto. The Law requires the following:

15. Electronic Funds Transfer (EFT) Request

By submitting this form and signing below this form, I assume full responsibility for all charges incurred hereunder and, without limitation, I authorize Get Shaped Fitness LLC to charge my credit card, bank debit, or the checking account entered by me, and I authorize my bank to make payment to you by the method indicated. I understand that I am in full control of my payment and if, at any time, I decide to make any changes or discontinue the EFT service, I will give you reasonable prior written Notice of the Changes, which may not be less than 5 days. Change of payment method will not affect other provisions and terms of my Agreement. GET SHAPED FITNESS LLC may assume that all credit card numbers will be renewed with new expiration dates unless otherwise notified.
16. ACKNOWLEDGEMENT

You (The purchaser of package/client) have read this Agreement, fully understand its terms and provisions, and agree to be bound by its provisions. By signing , I am providing GET SHAPED FITNESS LLC with my digital signature and understand that I have entered into a legally enforceable agreement